Rundown Editor

Creating and Editing Cast Members

Learn how to add cast members to your show with name, role, photo, and color-coding.

Creating and Editing Cast Members

You can add anyone who appears on your stage as a cast member. This way, they know exactly when they are needed and what text they need to read.

Adding a Cast Member

Step 1: Open Cast Management

  1. Go to your show
  2. Click the gear icon (⚙️)
  3. Select the "Cast" tab

Step 2: Fill in the Details

| Field | Required | Explanation | |-------|----------|-------------| | Role | ✅ Yes | E.g., "Presenter", "Speaker", "Panelist" | | Name | ❌ Optional | The person's name | | Photo URL | ❌ Optional | Link to a profile picture | | Color | ✅ Yes | Select from the color palette |

Pro tip: You can choose to fill in only a role (e.g., "Presenter") without a name. This is useful if you don't yet know who will fill the role but want to prepare the cues already.

Step 3: Click "Add"

The cast member now appears in the list on the right.

Setting an Avatar/Photo

If you enter a photo URL, you can adjust the image:

  1. Scale - Zoom in or out on the photo
  2. Position - Shift the photo horizontally and vertically
The preview shows exactly how the avatar will look.
Tip: Use square photos for the best result. The avatar is automatically made round.

Color Coding

Each cast member gets a unique color. This color appears:

    1. 🎨 In the cast list
    2. 📝 In @-mentions in the text
    3. 📱 In the Cast Portal
Choose colors that are easy to distinguish, especially with multiple cast members.

Editing a Cast Member

  1. Click on a cast member in the list on the right
  2. The data appears in the form on the left
  3. Adjust the desired fields
  4. Click "Save Changes"

Deleting a Cast Member

  1. Click on the three dots (⋮) next to a cast member
  2. Select "Delete"
  3. Confirm the action
⚠️ Note: If you delete a cast member, @-mentions in the text will remain, but they will no longer link to a cast member.

Cast ID Repair Tool

Sometimes, cast members may have a missing ID (due to a previous bug). Use the "Repair" button to correct this automatically.

    1. ✅ Green = All cast members have a valid ID
    2. 🟡 Yellow = X of Y repaired

Best Practices

Role vs. Name

| Scenario | Recommendation | |----------|----------------| | Fixed presenter known | Use name + role | | Role not yet filled | Use role only | | Multiple speakers | Use "Speaker 1", "Speaker 2" |

Choosing Colors

    1. Use contrasting colors for adjacent cast members
    2. Avoid colors that are too light (difficult to read)
    3. Be consistent: same person = same color in different shows

Quick Addition via @-Mention

You can also create a cast member directly from the text editor:

  1. Type @ followed by a name that does not yet exist
  2. Click "Manage Cast" at the bottom of the suggestion list
  3. Fill in the details and save
  4. The mention is automatically linked
👉 More about @-Mentions