Getting Started

Cast Management - Overview

Cast Management - Overview

ShowCaller's cast management system gives you complete control over everyone on your stage. From presenters to speakers, from performers to panelists - everyone gets exactly the information they need.

What is a Cast Member?

A cast member is someone who actively participates in the show and is visible in the Rundown. This can include:

  • 🎤 Presenters and hosts
  • 🎭 Performers and artists
  • 🗣️ Speakers and panelists
  • 👥 Guests and interviewees

Tip: Cast members are different from crew members. Crew works behind the scenes, cast is on stage.

Where do you find Cast Management?

  1. Open a show
  2. Click the gear icon (⚙️) in the top right
  3. Go to the "Cast" tab

Here you can add cast members, edit them, and generate Magic Links.

Cast System Features

1. Manage Cast Members

  • Add cast members with name, role, and photo
  • Assign unique colors for recognition
  • Edit or delete cast members

👉 More about Creating Cast Members

2. Magic Links

  • Generate a unique link per cast member
  • No login or account required
  • Share via WhatsApp, email, or SMS

👉 More about Magic Links

3. Cast Portal

  • Mobile-friendly view for cast
  • Only see their own Cues
  • Autocue text readily available
  • Microphone information

👉 More about the Cast Portal

4. @-Mentions

  • Tag cast members in script and Autocue with @
  • Automatic suggestions while typing
  • Cast only sees relevant Cues

👉 More about @-Mentions

5. Nudges

  • Send real-time notifications to cast
  • "Report to sound", "Standby!", "GO!"
  • Audio alert and vibration on their phone

👉 More about Nudges

6. Microphone Assignment

  • Assign specific microphones to cast
  • Track whether microphones have been collected
  • Cast sees their mic info in the portal

👉 More about Microphones

Typical Workflow

📋 Preparation
   └── Create cast members in show settings
   └── Add @-mentions in script/Autocue
   └── Assign microphones

🔗 Sharing
   └── Generate Magic Links
   └── Send links to cast (WhatsApp/email)

🎬 Show Day
   └── Cast opens their portal
   └── Cast checks own Cues and texts
   └── You send nudges when needed

Frequently Asked Questions

Can cast adjust the show?
No, cast only has read access to their own information.

Does the Cast Portal work offline?
No, an internet connection is required for real-time updates.

How many cast members can I add?
There is no limit to the number of cast members per show.