Audio Management

Assign Microphones to Cast

Link wireless microphones to cast members. Track which mics have been picked up and who is using what.

Assign Microphones to Cast

Link wireless microphones to cast members so they and your sound team know exactly who is using which mic.

Why Assign Microphones?

    1. 🎤 Cast sees which mic they need to pick up
    2. 🔊 Sound knows who is on which channel
    3. ✅ Tracking of picked-up microphones
    4. 📋 Overview per cue of who needs a mic

Assigning a Microphone

Via Cue Details (People)

  1. Open a cue in the Rundown
  2. Go to the Details panel
  3. Find the section "Involved People"
  4. Add a person with @ or select from the list
  5. Click on the microphone icon next to the name
  6. Select:
- Type: Handheld, Headset, Lapel, or In-Ear - Device: Specific device from your inventory

Via Audio Patch View

  1. Click on "Audio Patch" in the header
  2. You will see all cues with audio-related people
  3. Assign microphones per person per cue
  4. Mark as picked up when the mic has been issued

Microphone Types

| Type | Icon | Use | |------|-------|--------| | Handheld | 🎤 | Presenters, speakers | | Headset | 🎧 | Performers, moving acts | | Lapel | 📍 | Panel members, seated speakers | | In-Ear | 🎵 | Musicians, click track | | None | ❌ | No microphone needed |

Configure Audio Devices

Before you can assign microphones, you need to configure them:

  1. Go to Organization Settings
  2. Select "Audio Devices"
  3. Add your wireless systems:
- Name (e.g. "Handheld 1", "Shure ULXD Ch.5") - Type - Optional: frequency, channel number

Mark as "Picked Up"

Keep track of which microphones have been handed out:

  1. In Audio Patch View, find the person
  2. Click on the checkbox "Picked Up" ✓
  3. Status turns green
Cast also sees this in their portal:
    1. 🔴 Red = Still need to pick up
    2. 🟢 Green = Picked up ✓

What Does Cast See?

Microphone Banner

If a cast member needs a mic, they will see at the top of their portal:

┌─────────────────────────────────────┐
│ 🎤 Microphone pickup required       │
│                                     │
│ Cue 5: Opening      Handheld 3      │
│ Cue 12: Interview   Handheld 3  ✓   │
│ Cue 18: Closing  Handheld 3  ✓   │
└─────────────────────────────────────┘

Per Cue

In their timeline they also see:

    1. 🎤 badge with mic name/number
    2. ✓ if the mic has been picked up

Best Practices

One Mic per Cast Member

Where possible, assign one fixed mic:

✅ Good:
John Doe = Handheld 1 (entire show)

❌ Confusing:
John = Handheld 1 (cue 1-5)
John = Handheld 3 (cue 6-10)

Naming

Use clear names for your devices:

✅ Clear:
"Handheld 1 - Red"
"Headset A - Presenter"
"Lapel Ch.5"

❌ Unclear:
"Mic 1"
"Shure"
"Wireless"

Pre-Show Checklist

  1. ✅ All devices created in organization
  2. ✅ Microphones assigned to cast per cue
  3. ✅ Audio team informed
  4. ✅ Cast knows their mic number
  5. ✅ "Picked Up" status updated during issue

Frequently Asked Questions

Can the same mic be used by multiple people? Yes, you can assign the same mic to different cast members in different cues. Just make sure the timing allows it.

What if a mic breaks down? Change the assignment to a backup mic. Cast will immediately see the update in their portal.

Are mic assignments exported? Yes, when exporting the show to PDF/Excel, mic assignments are included.

👉 Back to Cast Management Overview