Import & Export

Print & Export: Rundown as PDF

Print & Export: Rundown as PDF

The Print & Export function allows you to export your entire rundown to a professionally formatted PDF. This is ideal as a backup in case the system fails or when you need a paper version.

How does it work?

1. Open the Export Page

  • Go to your show
  • Click on the menu icon (top right in the header)
  • Select "Print & Export" in the dropdown menu

2. Configure your Export

The export page first shows a settings panel where you can choose:

Column Selection:

  • Check which columns you want to see (e.g. Audio, Video, Light, Camera)
  • By default, all columns are selected
  • You can also toggle the Script column on/off

Display Settings:

  • Font Size: Choose between Compact, Normal, or Large
  • Orientation: The export is optimized for Landscape format

3. Print / Save as PDF

Click the "🖨️ Print / Save as PDF" button. This opens the standard browser print dialog where you can:

  • Print directly to a printer
  • Save as PDF (e.g. "Save as PDF" in Chrome or "Print to PDF" in other browsers)

What is exported?

The export contains:

  • Show Title: Large and clear at the top
  • Print Date & Time: When the export was created (important for version control)
  • Page Numbers: On each page
  • Full Rundown Table:
    • Cue number (#)
    • Time (automatically calculated based on start time and duration)
    • Duration (normalized to HH:MM:SS format)
    • Title
    • Script (optional)
    • All selected columns with their instructions

Automatic Time Calculation

If you have set a start time for your show, the times are calculated automatically:

  • The first cue starts at the set start time
  • Each subsequent cue starts based on the cumulative duration of all previous items
  • If an item already has a manual time, it is used instead of the calculated time

Tips for the Best Export

  1. Landscape Orientation: Set your printer to Landscape for the best display
  2. Column Selection: Deselect columns you don't need for a more compact overview
  3. Font Size: Use "Compact" if you have many items, "Large" for readability
  4. Backup: Regularly export a PDF as a backup, especially just before an important show

Print Styling

The export is optimized for print:

  • High contrast (black text on white paper)
  • Zebra-striping for readability
  • Cues are never broken in half by a page break
  • Professional header with logo and show information

Frequently Asked Questions

Q: Can I also use the export without printing?
A: Yes! You can save the PDF and open it later on your computer or tablet.

Q: Are the times automatically updated if I change the show?
A: No, the export is a snapshot. Export again if you have made changes.

Q: Can I only export certain items?
A: Currently, the function exports the entire rundown. However, you can disable columns that you do not need.

Q: Does this also work on mobile devices?
A: Yes, but for the best experience, use a desktop browser such as Chrome or Safari.